File Clerk Jobs
Check out our File Clerk jobs! If you’re passionate about organization, document management, and maintaining efficient filing systems, we have exciting opportunities where your attention to detail, organizational skills, and dedication will be essential in ensuring smooth document retrieval, maintaining accurate records, and supporting operational efficiency across departments.
Responsibilities
- Assigning and coordinating file clerk duties to maintain an organized, efficient filing system, ensuring accurate and timely retrieval of documents across departments.
- Monitoring and maintaining filing schedules and records management systems to ensure documents are archived correctly, retrievable in real-time, and compliant with legal and organizational standards.
- Managing document inventory, file storage, and organization to minimize document retrieval delays, reduce physical storage needs, and optimize filing processes.
- Ensuring compliance with company records management policies, industry regulations, and data protection guidelines.
- Training new file clerks on filing procedures, document handling, and data management processes, providing ongoing evaluations to support professional growth.
- Communicating filing system updates, document management best practices, and organizational changes to team members for efficient records handling.
- Maintaining a professional, organized filing system to ensure alignment with business objectives, legal requirements, and operational efficiency.
- Supporting management with reports on file organization, retrieval times, and document processing efficiency to drive continuous improvement.
Skills & Experience
- High school diploma or equivalent; Associate’s degree in a related field preferred.
- Proven experience in file management, records handling, or administrative support, ideally in a fast-paced office or business environment.
- Strong knowledge of filing systems, document management, and organizational practices.
- Excellent attention to detail and the ability to multitask effectively, ensuring accurate filing and timely retrieval of documents.
- Strong communication and interpersonal skills to work with team members, resolve filing issues, and optimize document management processes.
- Ability to remain calm and make strategic decisions under pressure, particularly when handling urgent document requests or high volumes of files.
- Flexibility to work varying shifts, including periods of high demand, to meet business records management needs.
- Proactive and solutions-oriented mindset to ensure smooth filing operations and meet organizational goals efficiently.
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Equal opportunity employer
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.
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